X-ray Permit Application and Source Registration Procedures

Updated: May 2025

On this page you will find information on applying for an X-ray Permit and/or registering a new X-ray source with the Ministry of Labour (MLITSD). The University of Toronto X-ray Safety program is overseen by the Institutional Radiation Protection Committee (IRPC) and implemented by the EHS Radiation Protection Service and the X-ray Safety Officer (XSO). The following information is required in the appropriate section of the application:

Eligibility

In order to be eligible for an X-ray Permit, the potential permit holder must hold the position of:

  1. Assistant Professor
  2. Associate Professor
  3. Full Professor

In addition, two years of relevant experience (industrial or academic) is required and should be detailed as outlined below. If these conditions cannot be satisfied, please contact the X-ray Safety Officer.

Experience

  1. Work experience with X-ray sources; i.e., when, and where was work experience gained and the duration of the work
  2. Type of work previously performed; i.e., diffraction, fluorescence, materials analysis, diagnostic, dentistry, etc.
  3. Formal radiation protection training. Please provide brief details.

X-ray Source Registration

All X-ray sources at the University of Toronto intended for non-human work must be registered with the Ministry of Labour (MLITSD) through EHS. For each X-ray source please provide:

  1. The location (building and room number) where the x-ray source will normally be kept
  2. The make, model and serial number of the x-ray source
  3. The type of equipment (cabinet, mobile, open beam)
  4. The maximum operating voltage and current of the x-ray source
  5. The purpose for which the x-ray source will be used
  6. The frequency of the equipment use (hrs/week)

In addition to the above, for X-ray sources installed in a permanent location (non-mobile) please provide:

  1. Proposed operation starting date
  2. The name, position, telephone number and relevant qualifications of the person in charge of using of the permanent located X-ray source
  3. The anticipated maximum workload in mA*min/week
  4. Occupancy factor, the fraction of time the area (office, lab, hallway) will be occupied while the X-ray beam is ‘ON’ (see table below for factors)
  5. The usage factor is the fraction of the time the beam will be pointed in the direction indicated, as a percentage of the total time the source is on. For uncollimated panoramic or multiple beams, the sum may exceed 100%. (Open beams only)

Floor Plan Sketch:

A sketch of the laboratory must be provided with the following information along with the X-ray Permit Application Form (RPS can provide building floorplans to assist with producing the sketch):

  1. The proposed location of the X-ray source
  2. The proposed location of the X-ray Control panel, if different from that of the X-ray source
  3. The type and location of any safety devices such as warning lights, interlocks, and cut-off switches
  4. Direction of the beam and indication of “North”. (Open beams only)

MLITSD Default Occupancy Factors for completion of permit application

Occupancy Factor Description
Full (1) X-ray control space, publicly accessible space, shops, corridors large enough to hold desks, living quarters, occupied space in adjoining areas, offices, laboratories, x-ray exposure switch location
1/2 Treatment areas, exam rooms, common work areas
1/5 Corridors too narrow for desks, employee lounges, staff rest rooms, stairways
1/20 Public restrooms, storage area, outdoor areas with seating
1/40 Outdoors, parking lots, crawl spaces

Experimental Procedures

Provide a brief description of the experimental procedure involving the X-ray source.

  1. Nature of work to be performed (e.g.: type of materials being analyzed).
  2. mA*min/experiment and number of experiments per year (approximate).

Additional Information

  1. Will undergraduate and/or summer students be working with the X-ray source?
  2. Is a radiation monitoring instrument located in your laboratory? If so, please provide the make and model number of the instrument.

Forms

X-Ray Permit Application Form (PDF)

X-Ray Device Registration Form (PDF)

Contact & Submissions

Daniel Cardenas
Manager, Research Regulatory Affairs, X-ray Safety Officer
daniel.cardenas@utoronto.ca