Purchasing Radioactive Materials

The Canadian Nuclear safety Commission (CNSC) requires that the University maintain a record of all radioactive materials received under the Consolidated Licence. This information is reported to the CNSC annually and must be available for inspection by the CNSC on demand.

All purchases of radioactive material must be approved by Radiation Protection Services prior to ordering or receipt of the material. This requirement applies to purchases, gifts, exchanges and donations. Any radioactive material arriving at the University for which there is no prior approval may be confiscated by Radiation Protection Services. Any person who is in possession of radioactive material which is not covered by a valid Internal Permit may have the material confiscated and face disciplinary action.

Please note that uses of radioactive material within institutions other than the University, such as teaching hospitals, are covered under separate CNSC licences. Therefore material for use within the University must be purchased under the University licence, and material for use within teaching hospitals must be purchased under the hospital licence. Material being transferred between the University and hospitals must adhere to the CNSC requirements for transfer and transport between licencees. Permit holders must contact Radiation Protection Services to make appropriate arrangements for such transfers.


Procedures for Ordering of Radioactive Material

Purchases of radioactive material may be made in two ways:

  • through a purchase requisition on the Financial Information System (FIS)
  • through blanket orders with suppliers

NOTE: The purchasing credit card is not to be used for the purchase of radioactive materials.


Approval of all orders is still required before the order is placed with the supplier. Permit Holders who place orders before approval is received may be subject to disciplinary action as per the Manual of Safety Operations for the Protection of Persons Exposed to Ionizing Radiation.

All orders for radioactive materials require the following minimum information for approval by Radiation Protection Services:

-Permit number
-Permit Holder name
-Radioisotope
-Chemical form
-Activity per unit stock vial (mCi, uCi or Bq)
-Number of stock vials ordered
-Vendor name
-Requisition date
-Expected date of delivery
-Requisitioner’s name
-Delivery location (Building and room number)


Orders on FIS

Any orders placed through FIS are sent to a queue for processing and approval by Radiation Protection Services. Radiation Protection Services will check the queue each business day at 10:30 am and release all orders in the queue that meet the requirements for approval. Please ensure that each order contains all the required information.

Any orders which do not appear in the queue by the check time will be processed the following business day. Any orders which do not meet the criteria for approval will remain in the queue until corrected by the originator.


uSOURCE

uSOURCE is the University of Toronto’s new online marketplace.

Please contact Procurement Services to get the necessary training and user role set-up before starting to purchase through the system

e-mail: uSOURCE@utoronto.ca for more information

Website: http://www.procurement.utoronto.ca/programas-and-services/usource. See also uSOURCE FAQ

If your order is placed before 10:30 am (working days) it will approved in the same day. Any orders which do not appear in the queue by the check time will be processed the following business day. Any orders which do not meet the criteria for approval will remain in the queue until corrected by the originator.


Special Orders and Transfers

For transfer radioactive materials outside U of  T campuses go to:

Transfer of radioactive material off campus form

All special orders, and shipment correction requests will continue to be managed by regular notification sent via campus mail to Radiation Protection Services, Environmental Health and Safety, Room 702, 215 Huron Street, or via fax at 416-971-1361.