Report an Incident

Updated: June 23, 2022

Getting Started

These procedures outline the reporting requirements for accidents, incidents, and occupational illnesses which result in or have the potential to result in personal injury or property damage (Read more: What are Reportable Incidents?).

Where applicable, departments are responsible for reviewing the incident, determining the contributing factors, and completing follow-up actions (if applicable) to prevent re-occurrence. Depending on the incident, other UofT departments may be involved in the incident investigation/follow-up actions.

If you have any questions, contact EHS (ehs.office@utoronto.ca). The incident report will also be reviewed by EHS and the department may be contacted if there are further questions or recommendations.


General Information on Accident/Incident Reporting

Reporting of accidents, incidents, and occupational illnesses involving a fatality (death), critical injury, lost time, or health care (by a medical practitioner) is required for employees under both the Occupational Health and Safety Act and the Workplace Safety and Insurance Act.

In addition to the above legal reporting requirements, the University requires the reporting of all accidents to any person, whether or not a personal injury is involved.


Specific Information on Accident/Incident Reporting for Employees

Reporting of accidents to the Workplace Safety and Insurance Board is done centrally through Health and Well-Being (HWB) Programs and Services. 

The Workplace Safety and Insurance Board levies a fine of $250 for late reporting of a lost time or health care claim. Where this late reporting is a result of the failure of the department to report the accident to HWB, the department will be responsible for paying the fine.

  1. On the day of the incident, the employer is responsible for providing and paying for immediate transportation to a hospital, health professional office/clinic, or the worker’s home (if necessary), and for paying for full wages and benefits for the day or shift on which the injury occurred.
  2. Where supervisors are unable to fully complete the form within 24 hours, the form should still be submitted with the missing information to follow later. Use “Not Available” for missing information that is required.
  3. Health & Well-Being is responsible for all liaison with the Workplace Safety and Insurance Board and for the ongoing follow-up of claims. For assistance or information with respect to any claim, contact the HWB office at 416-978-2149.


What are Reportable Incidents?

Reportable incidents are those which:

  • result in personal injury or lost time from work (including those requiring first aid and occupational illness)
  • have the potential to result in personal injury or property damage even though no injury or damage actually occurred
  • occur to any person on university premises
  • occur to a university employee during the course of their work either on/off university premises
  • occur to a student during the course of their classroom, laboratory or field work
  • occur to a student during the course of a work placement (either paid/unpaid) which forms part of their university curriculum
  • the above applies to incidents that occur outside of Ontario. If you will be working outside of Ontario for >6 months, you must contact the Health & Well-Being Office at 416-978-2149 to extend your WSIB coverage.

What is a “Critical Injury”?

A critical injury is defined an injury of a serious nature that:

  • places life in jeopardy
  • produces unconsciousness
  • results in substantial loss of blood
  • involves the fracture of a leg or arm, but not a finger or toe
  • involves the amputation of a leg, arm, hand or foot, but not a finger or toe
  • consists of burns to a major portion of the body, or
  • causes the loss of sight in an eye

The definition of a critical injury applies to “any person” which includes workers, students, contractors, and visitors.