Last Updated: June 27, 2022
Workers who spend the majority of their time in a seated or standing position may develop musculoskeletal injuries over time. EHS has developed a number of resources related to office ergonomics, including guidance on proper workstation setup.
University of Toronto employees may request EHS for an in-person* or virtual ergonomic assessment of their computer workstation. During the assessment, EHS will conduct an evaluation of the employee’s workstation and make recommendations for adjustments to positioning or new office furniture where necessary.
Procedures for an Office Ergonomic Assessment
- Log into My EHS Training with your UTORid and password and register for the EHS536 Office Ergonomics Course (Online). Once registered, individuals will receive instructions on how to access the course on Quercus.
- View the online training presentation in Quercus and successfully complete the quiz.
- Complete the Recommendations for Resolving Office Ergonomics Concerns form including the Office Ergonomics: Workstation Self-Assessment online form.
- Implement the changes to your workstation per the online training and self-assessment. Speak to your supervisor if new equipment is required.
Note: The purchase of basic office furniture (e.g. keyboard tray, office chair) or replacement of broken furniture does not require an EHS assessment.
- If ergonomic issues continue to persist after a few weeks, please contact EHS for additional assistance and to arrange for an ergonomic assessment.
Note: EHS does not provide recommendations for acquiring sit-stand workstations or other specialized ergonomic equipment.
If your medical condition interferes with your ability to do your job, contact Health & Well-Being to discuss the possibility of a workplace accommodation. Specialized ergonomic equipment may be provided to employees who have ongoing restrictions and limitations due to documented conditions.
- Office Ergonomics Infographic
- Office Ergonomics: Setting Up Your Workstation Tip Sheet
- Sit-Stand Workstation Guidance Sheet
- Lighting Ergonomics Guidance Sheet – Updated June 17, 2022
Work from Home (Telecommuting) Resources
As part of the University of Toronto’s commitment to providing formal requests and opportunities for staff to participate in Alternative Work Arrangements, the University announced a new Employee Purchase Program for ergonomic desk chairs, intended for home use and offered through Grand and Toy and Staples. Please refer to the following memo from Erin Jackson (Chief Human Resources Officer) for detailed instructions on how to make a purchase.
After a flexible work arrangement has been approved by your supervisor, employees can use the following checklist to ensure their home office is set up correctly.
Office Chair Suppliers (Examples Used by Some UofT Departments)
- Contemporary Office Interiors (formerly Workplace Resource)
- Mayhew Inc.
- Nightingale Corporation
- Office Furniture Canada (formerly SCI Interiors)
- Patrick Cassidy and Associates Inc.
- POI Business Interiors